Data Privacy

As the operator of this website, we take the protection of your personal data very seriously, treat it confidentially and in accordance with the applicable data protection law and regulations and this privacy policy. In the following, we will inform you about the processing of your personal data (hereinafter referred to as “data”) in accordance with Article 13 of the EU General Data Protection Regulation (EU GDPR).

1. Definitions
The following privacy policy is based on the definitions used by the European legislator in the General Data Protection Regulation (EU GDPR). To ensure that the privacy policy is easy to read and understand, we would like to introduce the definitions used in this privacy policy first.

These definitions include but are not limited to the following:

a) Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject (user)
The data subject is any identified or identifiable natural person whose personal data is processed by the controller.

c) Processing
Processing means any operation or set of operations which are performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing
Restriction of processing means the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation
Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller
Controller means the natural or legal person, public authority, agency or any other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor
Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient
Recipient means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law are not regarded as recipients.

j) Third party
Third party means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) Consent
Consent of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Controller
staffus GmbH
Treppelner Straße 9
15898 Neuzelle
Tel.: +49 (0)152 538 676 77
Email: [email protected]

3) General information about data processing

a) Scope of data processing
In principle, we only process personal data of our users to the extent necessary to offer a working website and our content and services. We only routinely process personal data of our users with the user’s consent. This does not apply to cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by law.

b) Legal basis for data processing
The legal basis for data processing where we have obtained consent from the data subject is Article 6Â (1)Â (a) of the General Data Protection Regulation (EU GDPR).

When it is required that we process personal data to perform a contract to which the data subject is a party, point (b) of Article 6 (1) EU GDPR serves as the legal basis. This also applies to processing necessary to implement pre-contractual measures. Where processing is necessary for compliance with a legal obligation to which our company is subject, the legal basis for processing will be Article 6 (1) (c) EU GDPR.

The legal basis for processing necessary to protect the vital interests of the data subject or of another natural person is Article 6 (1) (d) EU GDPR. Where processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party and such interests are not overridden by the interests or fundamental rights and freedoms of the data subject, the legal basis for processing will be Article 6 (1) (f) EU GDPR.

c) Duration of processing
We only process your data for as long as necessary to implement the contract, to maintain our relationship or as laid down by applicable laws and regulations.

Different retention periods apply to the storage of business documents. While under the German Tax Code, the retention periods for tax records are typically 10 years, under the German Commercial Code, the retention periods for other data are typically 6 years.

As long as you do not object, we will use your data in a spirit of mutual trust to our mutual benefit.

If you want your data to be erased, we will erase it promptly, provided this does not conflict with our statutory retention obligations.

4. SSL encryption
This website uses SSL (Secure Socket Layer) encryption for the transmission of data from your browser to our server and to servers that provide files that we include on our website. You can tell if a website is running SSL encryption by looking at the URL in your browser. If it starts with “https”, then it is using SSL.

5. Google Maps

a) Scope of data processing

We use Google Maps API on our website. When Google Maps is used, Google will collect, process and use data about the use of map functions from users of the website. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. For more information about how Google processes data, please refer to Google’s privacy policy at https://www.google.com/policies/privacy/.

b) Legal basis for data processing
The legal basis for the processing of personal data of users is Article 6 (1) (f) EU GDPR.

c) Purpose of data processing
Google Maps is used to display geographic information.

d) Available remedies
Users can prevent cookies from being installed by our website by changing the settings of their browser to block the acceptance of cookies. This would also prevent Google from setting a cookie on the user’s computer system. Furthermore, users can delete cookies already stored on their computers through their browser or other software.

6. Contact form and email address

a) Description and scope of data processing
On our website, we offer a contact form, which can be used to contact us online. Where users take advantage of this option, the data they enter into the form will be transmitted to us and stored.

To process the data, we obtain the consent from the user during the sending process, while referring to this privacy policy.

Alternatively, you can use the email address provided to contact us. In this case, the user’s personal data transmitted by email will be stored.

We do not pass this data on to third parties. Such data will only be used to process the communication.

b) Legal basis for data processing
The legal basis for the processing of data where the user has given consent to the processing is Article 6 (1) (a) EU GDPR.

The legal basis for the processing of data transmitted when an email is sent is Article 6 (1) (f) EU GDPR. If the purpose of the email is to conclude a contract, then the additional basis for the processing of data will be Article 6 (1) (b) EU GDPR.

c) Purpose of data processing
We process the data entered into the contact form solely to process the communication. In the event of contact by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

d) Duration of storage
The data will be erased as soon as it is no longer required for the purpose for which it was originally collected. For personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when the circumstances indicate that the matter in question has been definitely resolved.

The additional personal data collected during the sending process will be deleted at the latest after seven days.

e) Right to object and other rights
Users are entitled to withdraw their consent to the processing of personal data at any time. Users who contact us by email can object to the storage of their personal data at any time. In this case, the parties will no longer be able to engage in further communications.

All personal data stored when communicating with us will be erased as a result.

7. Your rights as a data subject

Under EU GDPR, you have the following rights:

a) Right of access
You have the right to obtain from the controller confirmation as to whether or not personal data concerning you are being processed.
Where that is the case, you may request the following information from the data controller:

(1) the purposes of the processing of personal data;

(2) the categories of personal data processed;

(3) the recipients or categories of recipient to whom the personal data have been or will be disclosed;

(4) the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

(5) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the user or to object to such processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) where the personal data are not collected from the data subject, any available information as to their source;

(8) the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) EU GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organisation. In this regard, you have the right to be informed of the appropriate safeguards pursuant to Article 46 EU GDPR relating to the transfer.

b) Right to rectification of your data
You have the right to have inaccurate and or incomplete personal data rectified and/or completed The controller shall carry out the rectification without undue delay.

c) Right to restriction of processing of your data
You have the right to obtain from the controller restriction of processing of personal data where one of the following applies:

(1) you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

(3) the controller no longer needs the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defence of legal claims, or

(4) you have objected to processing pursuant to Article 21(1) EU GDPR pending the verification whether the legitimate grounds of the controller override your interests.

Where processing of your personal data has been restricted, such personal data shall, with the exception of storage, only be processed with the user’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the processing has been restricted under the above conditions, you shall be notified by the controller before the restriction is lifted.

d) Right to have your data erased
aa) Erasure obligation

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase this data without undue delay where one of the following grounds applies:

(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed

(2) You withdraw consent on which the processing is based according to Article 6Â (1)Â (a), or Article 9Â (2)Â (a) EU GDPR, and where there is no other legal ground for the processing.

(3) You object to the processing pursuant to Article 21 (1) EU GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21 (2) EU GDPR.

(4) The personal data have been unlawfully processed.

(5) The personal data concerning you have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

(6) The personal data have been collected in relation to the offer of information society services referred to in Article 8 (1) EU GDPR.

bb) Third-party notification obligation

Where the controller has made the personal data public and is obliged pursuant to Article 17 (1) EU GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

cc) Exceptions

The right to erasure does not apply to the extent that processing is necessary

(1) for exercising the right of freedom of expression and information;

(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health in accordance with Article 9 (2) (h) and (i) as well as Article 9 (3) EU GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) EU GDPR in so far as the right referred to in paragraph (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

(5) for the establishment, exercise or defence of legal claims.

e) Right to information
If you have exercised your rights with respect to rectification or erasure of personal data or restriction of processing, the controller shall communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.
You are entitled to receive information about those recipients from the controller.

f) Right to data portability
You have the right to receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format. In addition, you have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

(1) the processing is based on consent pursuant to Article 6Â (1)Â (a), or Article 9Â (2)Â (a) EU GDPR or on a contract pursuant to Article 6Â (1)Â (b) EU GDPR, and

(2) the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data transmitted directly from one controller to another, where technically feasible. These rights shall not adversely affect the rights and freedoms of others.
The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

g) Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6 (1) (e) or (f) EU GDPR, including profiling based on those provisions.

The controller shall no longer process your personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Where personal data are processed for direct marketing purposes, you will have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data will no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

h) Right to withdraw consent to data processing
You have the right to withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

i) Right to lodge a complaint with the supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes EU GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 EU GDPR.

The competence of the supervisory authority depends on your place of residence. A list of supervisory authorities is available at:

https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html